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Management Support Specialist

Denver, CO
Job Purpose:
This position will handle a wide variety of situations and conflicts involving high level administrative function. Interprets and adapts guidelines, including unwritten policies, precedents, and practices. Applies fundamental concepts, processes, practices, and procedures on technical assignments. Operates with appreciable latitude in developing methodology and presenting solutions to problems while contributes to deliverables and performance metrics across all projects.  

Responsibilities:
  • Handle onboarding actions for contractor personnel with the security offices, collecting required forms and coordinating on-boarding and off-boarding tasks, works closely with technical team for laptop issuance and returns
  • Composes correspondence, or makes recommendations about administrative matters and general office policies
  • Anticipate and prepare materials needed by the task function for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs lead or supervisor on matters to be considered 
  • Read publications, regulations, and directives and take action or refer those that are important to the function/task  
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, etc., under general directions
  • Advise subordinate on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc.   
  • Arranges for member to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations
  • Perform data entry into various systems in support of various programmatic and administrative processes (e.g., test scripts, MS Project, SharePoint); 
  • Perform analyses and reconciliation of various reports and data sets and produce reports on the outcome of the analyses
  • Ensure quality of documents and office processes. 
  • Administer office communications mediums (e.g., mail groups, portal content, Office365 sites); 
  • Conduct all assigned administrative duties and analysis to ensure quality executive support for office leadership and management (e.g., meeting and logistics management, quality gate administration, document preparation) 
  • Direct activities related to facilities support and planning (e.g., travel, facility work order requests, obtaining estimates for facility work, room logistics)
  • Direct and conducts special projects (e.g., report reconciliation, software conversion projects, events, special occasions); and 
  • Act as the administrative assistant to always ensure coverage of critical office operations  
  • Other duties as assigned
 
Education and Experience:
 
  • Associate degree or higher in Business Administration or related field from an accredited College or University
  • Minimum 3-5 years of related experience

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.

Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets
 

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